Special Event Application Packet 

Thank you for your interest in the Town of Carefree!  
A special event application is required to conduct a special event or activity in the Town of Carefree's Desert Gardens and Sanderson Lincoln Pavilion.
For date availability please check the EVENT CALENDAR first before calling Town Hall. Questions? 480.488.3686

 Thank you again for your interest!
REQUIRED SPECIAL EVENT FORMS*:
A complete set of special event forms (see below)  are required to be completed, signed and return to Town Hall once a date has been cleared and event approved. 

Special Events Application* 
Vendor Permit Application for Pumpkin Festival
Vendor Permit Application for Christmas
Insurance Acknowledgement  (In addition to the acknowledgment, a Certificate of Insurance naming the Town of Carefree as the holder, $1 million is required)
Conditions of Use
Facility Rental Fee Agreement

Additional Site & Advertising Information
Map of Gardens/Easy Street 
Map of Sanderson Lincoln Pavilion 
Technical Spec Sheet for Sanderson Lincoln Stage
Branding standards for the use of the Carefree Town Logo 

* Large events over 1,000 attendees require a Vendor Parking Verification Letter from private property owner for the use of their land with detailed sketches of the layout. Applications will not be approved without this letter.

It is at the Town's discretion whether to approve an application. All events considered are based on availability. 


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