Town Clerk/Treasurer

Clerk Duties

• Attends meetings of Town Council, UCFD and Water Company Boards as official record keeper for the Town and Water Company.
• Prepares, indexes and files official meeting minutes; coordinates the development and execution of Town Council, UCFD and Water Company Board agenda process and attests to official acts of the Council.
• Posts and advertises official meetings, public hearings, calls for bids, liquor licenses, documents of public interest, maintains affidavits of publication and posting in accordance with Arizona Revised Statutes.
• Maintains official Town records, including ordinances, resolutions, policy issue resolutions, Council action reports, agendas and minutes and contracts in accordance with Arizona Revised Statutes.
• Ensures official actions, ordinances, resolutions, contracts, bonds and other formal agreements are attested to and countersigned.
• Holds and is responsible for the Town Seal.
• Manages Town Cemetery and associated processes.
• Oversees Town notary and associated training.

Treasurer Duties

• Responsible for receiving and safeguarding of all Town monies that shall come into the town and makes payments when authorized by the Town Council.
• Keeps a separate record and account of each different Town fund, appropriates the monies as prescribed by the Town Council and maintains a complete set of books showing every transaction to/from the town, the fund balance, the funding source/purpose of each fund.
• Manages monthly reports to the council of all receipts and disbursements.
• Supervises the annual accounting for all Town receipts and expenditures, revenues, appropriations, balance of any indebtedness issued and the amount of cash on hand.
• Signs checks as needed by both the Town and Water Company.
• Reviews sales tax numbers monthly and works closely with Town’s Sales Tax Auditor.

Public Information Requests

Resolution 2014-01 institutes fees to print public information requests.

Administrative Regulations for Public Information Requests
Public Information Request Forms